How to write business emails

How to write business emails
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Many of us find it difficult to write emails because we often have to use English which is not our first language. We specially feel embarrassment when we have to maintain a business communication via emails e.g., while applying for jobs, requesting information for higher studies etc, and the lack of appropriate English language skills comes in our way. The purpose of this communication is to help those who are not very good with English language.

I must inform you that to write good emails does not necessarily demand you to be Shakespeare or an expert of English language. With very little effort and basic skills of English language you can write very descent emails. For that you just have to keep following Do’s and Don’ts in your mind.

1.Keep your sentences short.
2.Always read your email before sending.
3.Do not forget to write appropriate Subject.
4.Never use all Capital letters, it is considered rude.
5.Don’t forget to use words like "Thank you" and "Please".

For your convenience I am giving you some sample Emails which you can easily reuse according to your needs.

Sample 1: Email for Job/Internship Application.
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Hello Mr/Ms. NAME OF PERSON TO BE ADDRESSED, (If you don’t know who to address you can just use plain Hello)

I would like to apply for the post of TITLE OF POST. Please find attached my CV/Resume. Hope to hear soon from you.

Regards,

YOUR NAME
AND CONTACT DETAILS

Sample 2: Email for requesting information for higher Studies.
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Hello Mr/Ms. XYZ,

I am interested to apply for Master’s/PhD program in your university/College. I would appreciate if you can help me with the application process. If possible kindly send me the prospectus and application forms at following address:

WRITE YOUR ADDRESS.

Thanking in anticipation.

Regards,

YOUR NAME
AND CONTACT DETAILS

Sample 3: Email for help in Final year Project/Mini project.
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Hello,

I am final year (or Second year) student of WRITE YOUR DEPARTMENT NAME and interested to do a project on XYZ (If you are open minded than don’t mention any specific area). Please suggest me guide me with any project proposal.

Thanking in anticipation.

Regards,

YOUR NAME
AND CONTACT DETAILS

Just keep these sample email in your access and you can reuse them according to your needs. Meanwhile continue your efforts to improve your oral and written language skills.

If on the other hand when you are writing an email to personal friends or may be sometime to teachers and you have to explain certain thing in your email in detail than don’t let your weak English language skills stop you. Tawhan sindhi men b email likhi sagho tha ya agar aap chahen to urdu ya koyee aur zubaan use ker saktay hen. However, it is not advisable for Business emails.

I hope this helps.

Regards,